Aspire Staffing group is seeking a detail-oriented and experienced Accounts Payable Specialist on a direct hire basis in Bryn Mawr, PA. Reporting directly to the Director of Business Services, the incumbent will be responsible for managing the accounts payable system, overseeing invoice processing, ensuring compliance with accounting standards, and maintaining vendor relationships.
Key Responsibilities:
• Process all invoices using the automated payment system.
• Conduct thorough audits of invoices for accuracy and completeness before submission for approval.
• Reconcile statements, request missing invoices, and make necessary adjustments.
• Ensure proper documentation is attached to expense reports and process credit card payments with appropriate documentation.
• Summarize payments due and communicate cash requirements to the Director of Business Services on a weekly basis.
• Maintain vendor relationships for procurement, taxes, and payment reconciliations.
• Handle vendor inquiries and reconcile vendor statements.
• Ensure compliance with internal controls, policies, and procedures, including sales tax exemptions.
• Assist in preparing regular periodic reports.
• Manage and process 1099 files for current and new vendors and maintain voided check files.
• Maintain confidentiality regarding financial matters.
• Manage leases and rent agreements' payment terms and conditions.
• Support insurance policies renewal process and payment terms.
• Download invoices from various providers (PECO, Comcast, Verizon, etc.) and prepare them for entry into the AP system.
• Perform any other duties assigned by the Director of Business Services.

Perks, Pay, Benefits
• Direct hire, full time, permanent position
• $55,000 salary to start
• 4 days onsite, 1 remote

Qualifications/Skills:
• Bachelor’s degree in business, accounting, or a related field, with at least 3 years of relevant experience. Equivalent combinations of education and experience will be considered.
• Preferred experience with Great Plains and Paymerang.
• Strong proficiency in Microsoft Office, particularly Excel and Word.
• Ability to work independently and as part of a team.