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Executive Administrative Assistant
Reading, PA US
Job Description
Our client in Reading, PA is looking to add an experienced Executive Assistant to the team, who will be reporting to the CFO and working closely with the team. The ideal candidate is comfortable communicating with leadership and employees across the organization, is familiar with Finance, and is able to be organized and detail-oriented while providing administrative assistance to a strong team.
This role is on site 5 days per week and an annual salary of $60,000 - $80,000, depending on experience.
The Day-to-Day (Job Duties and Responsibilities)
• Proactively and independently make arrangements for CFO’s meetings, travel, and other events
• Manage meeting schedules for internal and external stakeholders and make all necessary arrangements, including materials
• Coordinate events of various size and scope
• Research and conduct data reviews to prepare documents for review and presentation to the Board of Directors and/or committees
• Record meeting minutes
• Build strong relationships with executives and leaders of other departments
• Provide exceptional customer service to internal and external customers
• Coordinate a successful onboarding for department new hires
• Read, analyze, and distribute memos
• Prepare expense reports and coordinate Finance team’s budgets, actuals, and forecasts
• Open, sort, and distribute correspondence
Job Requirements
How You’re a Great Fit (Education and Experience)
• 5+ years of experience as an Executive Administrative Assistant
• Bachelor’s Degree preferred
• Excellent written and verbal communication skills
• Strong familiarity with Finance/Math
• Budget and Expense tracking experience
• Project management experience
• Dedication to process improvement and strong follow-up
• Microsoft Office